Benfits Of U.S. Postal Service Website To Send Business Mail –

Using the website for U.S. Postal Service at, is an excellent alternative to visiting the post office manually.

There are a lot of services and features including tools that are available on the website.

You’ll find several helpful and money-saving services which includes the popular shipping assistant software that can be downloaded to your computer.

This is an easy to use desktop application that puts all the UPS online tools on your computer so you can quickly access shipping information, rate calculation, delivery information as well as print out shipping labels and postage. You can even create an online address book.

Us postal service

You are able to look up zip codes for addresses by clicking Zip Code icon on the home page. You can keep a track on the progress of your package by using the websites track and confirm feature.

Calculate the rate by using the rate calculator and find the most cost-effective method of shipping letters and packages.

All you need to know is the article’s weight the zip code of the origin and the destination. You’ll get the various rates for shipping it by various methods available with the USPS.

You can order mail supplies straight to your business. Click on business center and then order supplies to order, express or priority mail envelopes, labels, boxes and tags. You will need to register your business information to do this.

You can even print out postage online by going to the USPS Click and Ship or you could use another authorized provider such as

You can even order stamps at with your credit card although there will be a shipping and handling charge involved. Click buy stamps and shop to reach the postal store.

How To Use Mail Tabbers and Labelers To Send Business Mail

Mail tabbers

Mail Tabbers

Mail tabbers are an economical option and alternative to envelope folding machines. They allow you to save time by sealing mass mailings such as newsletters and brochures by attaching a small adhesive tab or a wafer seal on the sheets to be folded. Instead of envelope inserting machine to put the letters in an envelope and then sealing in, a mail tabber can fold sheets of paper and secur

ely shut it in a much simpler manner. An affordably priced mail tabbing machine comes for round $3000 and can work at the speed of 4500 letters per hour. Mail tabbers are USPS compliant which helps in posting bulk documents. Mail tabbers travelers are either desktop or standalone units. Mail tabbers can be used in combination with mail labelers which saves you yet another step in the mailing process.

Mail Labelers

Mail labelers are able to quickly fix labels with the use of a hand-held dispenser, the desktop model or heavy duty floor model depending on the need for speed and use of other attachments such as tabber, letter folder or inserter.

They can attach labels to many different kinds of mail including postcards, and letters, catalogs, brochures, sales flyers and other marketing pieces. Additional features may include the option to use folded label sheets which holds approximately 30 labels per page or continuous feed single label rolls, counters and different label sizes. When using a handheld labeler, the speed will vary depending upon the individual using the device. Automated labelers are capable of labeling as many as 15,000 letters per hour.

How To Use Letter Folding Machines To Send Mail

Letter folding machines


Letter folding machines for folding brochures, direct mail, letters, promotional mail.

One of the jobs that you might want to automate when it comes to posting a lot of mail is letter folding. If you are in the business of sending out a lot of promotional mail or newsletters, you might have hundreds of thousands of letters and brochures to send. Letter folding can be automated with the help of letter folding machines.

Just like any other mailing equipment, letter folding machines also come in various sizes and capabilities. Low-end letter folding machines can process a few hundred letters per hour whereas high-end equipment is capable of operating at speeds from 1500 to 1800 sheets per. Another variation in the folding machine comes in the capability of doing different kinds of folds. Standard kind of folds are c-fold (standard letter), Z-fold, accordion fold, double fold , rightangle fold and brochures fold.

Most commonly the sheets are stacked and fed in to the letter folding machine through either a friction feeder or a vacuum feeder. Friction feeder uses rollers and the rubber wheels to pull the letters in just like a common printer does. Vacuum feeders on the other hand use air suction to pull a letter. The advantage of friction feeders is that it is relatively cheaper than a vacuum feeder folding machine. However, the rubber wheels and the rollers have a tendency to wear out with frequent use. Also, these machines can sometimes smudge the paper specially when it’s freshly printed. For handling glossy and coated paper, vacuum feeders are the best. The disadvantage of vacuum feeders is that this is mostly available on high-volume letter folding machines which tend to be expensive.

You may also want to buy a letter folding machine that has a batch counter or a totals counter. Not only will this help you keep count of how many letters and brochures you have folded but it also keeps the machine from folding too many sheets together.

Some machines come with a built in memory where you can store a certain permutation. The memory setting allows you to set the instructions for processing a particular job once and then call up the job and we need to apply the same permutation.

As is the case with the, printers, paper jams are a common problem with letter folding machines. Well-designed letter folding machines can give you manual access to the rollers easily to clear the jam, letting you resolve the problem yourself quickly and easily.

You may even want to consider a letter folding machine that also has a feature of inserting your documents into the envelopes.

When in the market to buy a little folding machine, ask the dealer the following questions.

  • How many letters can the letter folding machine process per hour?
  • Does the machine offer friction or vacuum feed?
  • What types of folds is a machine capable of doing?
  • How many sheets can be folded all at once?
  • Is the machine capable of handling stapled sheets?
  • What counter feeders are available?
  • What types and sizes of paper can the letter folding machine handle?
  • What is the maintenance required by the machine?
  • What maintenance is covered by the sales agreement?
  • Does the letter folding machine have an automatic feeder?
  • Does it have a built-in memory?
  • How does it resolve common problems like paper jams?

How To Use Postal Weighing Scales For Sending Mail

Postal weighing scales

How Using Postal Mail Can Save Money On Sending Business Mail.

Apart from the postage meters, the second most important part of your mailing equipment is probably the postal scale. Postal scales come in the denomination of 5, 10, 30, 100, 200 and 250 pound capacities. These scales can either be a standalone or come as a part of the postage meter.

You can buy a manual or a digital postage meter. This digital scale is more accurate because it gives exact reading of the weight of the letter or parcel. Manual scales still have to be read out by a human person and usually have an analogue scale with a needle that points to the amount of weight measured by it.

The whole point of using a weighing scale is to be able to fix the exact postage required to send the parcel or the letter. Electronic scales are more expensive but the accuracy that they represent and the money that they can save you by telling you the right value of postage required can offset the additional cost.

Digital scales meant for businesses usually have more functions associated with them than just weighing such as allowing you to compare rates between various carriers such as U.S. Postal Service and FedEx. They will also allow you to convert ZIP codes to correct zones for calculating zone dependent rates for carriers such as UPS.

When you are buying a digital postal meter, look for features and interface that you are most comfortable working with. Some models havekeyboards and user prompts. Consider the size of the machine and the maximum weight that machine can handle.

Depending upon the size of the package that you intend to send, you might have to buy a machine that can accommodate the size of parcel or package. You may even want a machine that allows you to enter the weight manually for the calculation for shipments that exceed the scales weighing capacity.

Even when you buy a standalone postal scales, some allow you to interface them with a postage meter. Depending on how you want to use the postal scale, choose the features according.

vintage postal scale

The following are some of the questions that you should ask the dealer before buying a postal weighing scale.

  1. What Adjustments are required to be made if the postage rates change?
  2. Does the scale offer alternative pricing options based on various coastal flood classification?
  3. Does the weighing scale have a password feature to protect it against unauthorized use?
  4. What size of parcel can the weighing scale take and what are the weight limitations?
  5. What maintenance does the machine required?
  6. What kind of maintenance is covered in the sales agreement?
  7. Does the scale offer the rates for international shipping?
  8. Does the weighing scale offer rates for popular shipping services like FedEx and UPS?

What are Postage Meters And Their Advantages

Having a postage meter to post the mail for your business and getting it ready beforehand can save you not only time, effort but also a lot of money.

Using a postage meter means that you always affix the accurate amount of postage on the letters and mails that you send out.

A postage meter is capable of stamping your envelopes with the right denomination of the postage required. No more licking and sticking envelopes and stamps manually. Even more, today’s electronic mail machines do not require you to stand in line at the post office to get the meter reset. This can easily be done online. Electronic postage meters can be rented, leased or bought from a mailing equipment manufacturer.

Electronic postage meters consists of a base machine for which letters can be fed for stamping. Apart from the mechanism that prints the stamps on envelopes, the postage meter also has a meter which must be leased from the U.S. Postal Service approved mailing equipment manufacture.

Federal regulations prohibit the ownership of the actual meter as it is strictly controlled by the U.S. Postal Service. The speed of different postage meter and a degree of automation depends from one model to another. The more feature that a postage meter has the more expensive it is going to be to buy, rent or lease.

The most common variations of postage meters are dependent upon how the letters are fed into the machine. The basic postage meters are manual models that require you to feed letters one by one through a roller. More expensive models will offer semiautomatic or fully automatic letter feeding. You will also find options available for the base machine which include stackers, which stacks you, and sealers which automatically wets and seals each envelope as it passes through the base

Another helpful addition to the postage meter is an accurate digital scale to weigh your mail accurately. It is a fact that even the smallest of businesses can hope to save money by accurately weighing their posts and printing out a stamp it that covers the exact amount required. The U.S. Postal Service estimates that accurate weighing can save customers up to 20% on their mailing expense.

Stamp meters, digital weighing scales and automated mailing machines can save hours of manual labor and are especially useful if you’re business handles direct mail and large mailings. Apart from sending out promotional letters and brochures as well as bills and invoice, a majority of businesses at some point of time also have to ship out the product that has been bought by the customer. This is even more true for business shipping out-of-state or ones that incorporate an online store.

If you can sort your mail before it hits the post office, the handling steps that a post office undertakes to send the mail on his way is reduced by 24 hours or more.

If you incorporate a full mailing system in your office, you will have the option of choosing an advanced and digital billing system that is capable of handling everything from printing folding, stapling, inserting, sealing, labelling, weighing and stamping to sorting, stacking and putting on a wrapper or binder on your mail. Mailing machines can also be connected to your computer which makes it all the more easier for you to process the task and track your orders. Some computer-based programs are designed to simultaneously handle different sizes of paper, checks, invoices, brochures without requiring stopping or reseting the main machine.

The most popular mailing equipment combines meters with electronic scales. However, this kind of equipment can be expensive. Other kinds of automation in a mailing machine is also sought after such as automatic feeding and envelope sealing.

The price of the mailing machine will also depend upon other features such as the speed at which a the machine works. The envelope and mail processing speed can range from 50 to 300 letters per minute. The faster the machine is, the more expensive it is going to be.

Advantages/Benefits of using metered mail machines

The most popular mailing machines are those that have the maximum automated functions. These automated machines combined a lot of mail processes into one streamlined processes such as digitally weighing the mail, fixing the right postage stamp, automatically feeding and printing envelopes and processing mail at a fast speed. These automated mailing machines can be connected to the telephone and a computer to further enhance their capability.


Postage meter

Some of the benefits and advantages of using a automatic metered mail machine for your business are:

Postal accounting

These main machines can keep track of how much you spend in sending out mail. Since the metered mail machine is pre-loaded with a certain amount of money, you can keep track of how much you spend as well as how much you spend on specific categories of names such as letters, parcels, Priority and Express mail.

At any given point of time you know exactly how much money is left in the postage meter and when he you need to recharge. Presenting you with a combined and consolidated statement, you know exactly how much business is spending on sending out mail every month.

Expediting normal mail

Under the US postal office rules, first-class letters and packages that are metered and stamped are required by the post office to be expedited on the dates that they are received. This ensures that you get a better service on a less-expensive classes of mail without having to pay extra for more in high-end mail service.

Postmark advertisement

Postage meters are not only capable of printing stamps remain but they can print company logos, advertising message which gives your business extra marketing mileage and exposure.

How To Setup A Mailing System For a Business

setting up a mailing system

Some sort of a malling system is required by a lot of businesses. In fact the mailing system can form the backbone of your business if the nature of your business requires that you send out a lot of postal mail.

Today more and more businesses have resorted to using e-mail and other digital form of publication over physical postal mail. However, digital mail does not always meet the requirements there is there is no option for sending business mail through post.

This section will cover the most efficient and economical ways to send postal mail for your business which will include all yours mailing needs from postage meters, sorting, letter opening machines, envelope sealers, digital weighing scales, stackers, label printers etc.

Buying Mailing equipment

It can come as quite a surprise as to the amount of effort, time and personnel it requires to send out just a few postal mail. The post that a business sends usually includes brochures and promotional offers to consumers, invoices and bills to both consumers and suppliers, any other form of communication that requires physical delivery and receipt.

Using equipment such as postage meters and automated machines that open letters and see letters can save you a lot of time and effort so that you can spend that valuable resource on more important aspects of the business, such as actually running it and making it grow.

Mailing equipment comes in a variety of shapes and forms. You have postage meters, weighing scales, letter openers, stackers, letter sealing machines etc. Basically, all the functions that you can think of performing in order to send the mail along its merry way can be performed by mailing machines.

What you buy and how much it costs will really depend on the kind of setup you want. You can have an intensive mailing need where you could use a fully automated process. A fully automated process will all the of the above i.e. postage meters, weighing scales, letter openers, letter sealers, printers, binders, wrappers etc. Now these are not all different pieces of equipment. If the need for your business is heavy on the postal mail that you send, you can buy an automated mailing machine that does almost all of the above functions. Fully automated mailing machines are expensive. There is always an option to buy, lease or rent these machines.

There are plenty of options for small businesses also. Postage meters and letter openers and sealers come in all sizes. A basic postal meter that requires the letters to be fed in manually can be ideal and still save the business a lot of time and money.

Another small but crucial part of mailing equipment is the digital weighing scale. If your postal meter does not already have it or you send out bigger parcels than can be handled by a postal meter, you will benefit a great deal by using the digital scale to weigh your parcels and mail accurately and affixing just the right amount of postage there.

The mailing equipment that you need for your business will depend on your business needs. Try to get a good idea of how much you are spending on business mails and how you can save by using automated mailing equipment. Using mailing equipment is not all about saving money for also about saving time and effort. When it comes to running a business, time is money and the more time you can devote to your business to grow, the more profitable it is going to be.

Should You Buy, Rent Or Lease Mailing Equipment

All the mailing equipment that we have mentioned in the post before can either be leased, rented or bought. The more advanced and automated machinery that you choose, the more expensive it is going to be.

However, renting is the easiest and cheapest method. Buying the machine outright might require a heavy investment in this sector which might hinder cash flow requirements of your business. You may even prefer to lease the mailing equipment to conserve working capital.

Although renting is the easiest and cheapest as it allows you to get out of the contract and any point of time, leasing the mail machinery may be the cheapest.

When you rent the mailing equipment you can stop renting at any point of time if the arrangement is not suiting you or the job in hand was a temporary one. While leasing the mailing equipment will give you lower rates than renting, you’re obligated to make all the payment specified in the lease. Leasing might be the right choice if you are going to need to upgrade your mailing equipment after some time.

In case you have leased some mailing equipment and realize that it is not up to your requirement or is too sophisticated, some suppliers will purchase the competitors lease and give you their own equipment in exchange

Shop around carefully and see if there are any promotions available before you sign. Basic mailing machines can be leased from $25-$35 per month whereas more automated ones may come from $60-$100 per month. Anything above $60 per month is usually reserved and suited for larger corporations. The average lease is for 3 to 5 years and can include maintenance and free postage refills. The average rental agreement is for one year.

If you are renting the mailing equipment carefully go over the contract to see that there is no mention of the word lease in the contract. If you are leasing out the mailing equipment ask what your options are in case you need to get out of the lease.

Make sure that the business you are renting the mailing equipment from is authorized with the U.S. Postal Service.

If you are a little doubtful about your requirement and what kind of mailing equipment your business needs, it is good to work with a knowledgeable salesperson. 

A good salesperson should be knowledgeable about the equipment and the latest US Postal Service regulations and rates. They should also ask you questions and evaluate your business need carefully. Usually the kind of questions that mailing equipment salesperson needs to ask is regarding how many boxes, parcels, letters and the frequency with which you ship.

Allowing the salesperson to take his time in evaluating your business need and going through his sales pitch may mean that you and end up with the right kind of mailing equipment that your business requires.